Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote. Save documents, spreadsheets, and presentations online, in OneDrive. Create flexible list item SharePoint and Office 365 forms using built-in drag & drop user interface. 4.2 out of 5 stars (29) Expense Tracker. SharePoint Online. With Microsoft 365, SharePoint offers enhanced security technologies, is easy to manage, and can be accessed from almost anywhere.
Microsoft SharePoint is a cloud-based service that helps organizations share and manage content, knowledge, and applications to:
- Empower teamwork
- Quickly find information
- Seamlessly collaborate across the organization
The resources on this page are designed to get you started. Depending on the needs of your organization, you may want to read about migration and governance options before you start rolling SharePoint out to your users. If you're ready to get started with SharePoint, read about collaboration options and how to create a modern intelligent intranet. As you roll out SharePoint to your organization, remember to train your users to help them get the most out of these tools.
If you're just starting out with SharePoint, learn about the FastTrack onboarding and adoption services, find a SharePoint certified partner, or visit the SharePoint community.
Once you're using SharePoint, get the OneDrive sync app and the mobile app. You can also suggest a feature.
Migration
If you have files on-premises that you need to move to SharePoint in Microsoft 365, or if you're still using SharePoint Server, the resources in this section can help you get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| How to migrate content from file shares, SharePoint Server, or other cloud providers to OneDrive in Microsoft 365 | Migrate content to OneDrive How to migrate from on-premises file shares to Microsoft 365 The SharePoint Migration Tool |
| How to connect your existing on-premises SharePoint sites to SharePoint in Microsoft 365 | Hybrid for SharePoint Server |
Governance
If your organization has legal or other requirements that govern the handling of data, or if you have sensitive or confidential information that you want to protect, these references can help you configure SharePoint for your governance standards and policies.
| If you're looking for this information: | Go to this resource: |
|---|---|
| How to ensure that you retain files for a specified period of time, or delete them on a specified schedule | Overview of retention policies OneDrive retention and deletion |
| How to classify documents based on the sensitivity of the information | Overview of sensitivity labels Enable sensitivity labels for Office files in SharePoint and OneDrive |
| How to prevent the loss or exfiltration of important data in documents emails | Overview of data loss prevention |
| Search for in-place items such as email, documents, and instant messaging conversations | Content Search in Microsoft 365 |
If you use OneDrive in your organization and you want to protect important files by saving them to the cloud, govern how much storage space users get, or govern how users sync file, these references will help you configure your policies.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Protect important files on users' desktops or in their Documents folder | Redirect and move Windows known folders to OneDrive |
| Control how users sync files to their devices | Use Group Policy to control OneDrive sync settings |
| Configure the amount of storage space users have in OneDrive | Set the default storage space for OneDrive users |
Collaboration
SharePoint provides a rich collaboration environment where people inside and outside your organization can work together, coauthoring document. Microsoft 365 provides a variety of options to help you create a secure and productive file collaboration environment that meets the needs of your organization. Use these resources to get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Learn about secure collaboration in Microsoft 365 | Set up secure collaboration with Microsoft 365 |
| Learn about file collaboration and how to plan your implementation | Intro to file collaboration in Microsoft 365 File collaboration in SharePoint with Microsoft 365 |
| Learn about collaborating with people outside your organization | External sharing overview Collaborate with guests |
| Use the security and compliance features in Microsoft 365 to help secure your guest sharing environment | Create a secure guest sharing environment |
Modern intranet
SharePoint provides a rich set of tools to help you create and maintain your organization's intranet. Use these resources to get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Learn about the different types of SharePoint sites | Plan your SharePoint site |
| Select whether to allow users to create their own sites | Manage site creation |
| Learn how to plan an intelligent intranet for your organization | Plan an intelligent SharePoint intranet Planning your SharePoint hub sites |
Training
Administrators are often called upon to teach others in the organization how to use new technologies. Use these resources to help your users be successful with SharePoint in Microsoft 365.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Set up a customizable training portal with Microsoft training content for your organization | Microsoft 365 learning pathways |
| Show your users the basics of SharePoint | SharePoint training |
Customization
SharePoint provides a wide range of options for customization. We recommend using the out-of-box features and functionality as much as possible to meet your organization's needs. If you do need to customize SharePoint, see these references.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Understand how to customize SharePoint using modern tools and techniques | Customizing SharePoint |
| Build SharePoint Framework solutions, apps, add-ins, and solutions | SharePoint development |
Related topics
-->This article describes how global and SharePoint admins in Microsoft 365 can change their organization-level sharing settings for Microsoft SharePoint and Microsoft OneDrive. (If you want to share a file or folder, read Share SharePoint files or folders or Share OneDrive files and folders.)
For end-to-end guidance around how to configure guest sharing in Microsoft 365, see:
To change the sharing settings for a site after you've set the organization-level sharing settings, see Turn external sharing on or off for for a site. To learn how to change the external sharing setting for a user's OneDrive, see Change the external sharing setting for a user's OneDrive.
Video demonstration
This video shows how the settings on the Sharing page in the SharePoint admin center affect the sharing options available to users.
Change the organization-level external sharing setting
Go to the Sharing page of the new SharePoint admin center, and sign in with an account that has admin permissions for your organization.
Note
If you have Office 365 Germany, sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the Sharing page.
If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the Sharing page.
Under External sharing, specify your sharing level for SharePoint and OneDrive. The default level for both is 'Anyone.'
Note
The SharePoint setting applies to all site types, including those connected to Microsoft 365 groups.
The OneDrive setting can be more restrictive than the SharePoint setting, but not more permissive.
The SharePoint external sharing setting on this page is the same as the one in the Microsoft 365 admin center, under Settings > Services & add-ins > Sites. These settings are also the same as those in the OneDrive admin center.
This setting is for your organization overall. Each site has its own sharing setting which you can set independently, though it must be at the same or more restrictive setting as the organization. See Change the external sharing setting for a site for more information.
Which option to select...
| Select this option: | If you want to: |
|---|---|
| Anyone | Allow users to share files and folders by using links that let anyone who has the link access the files or folders without authenticating. This setting also allows users to share sites with new and existing guests who authenticate. If you select this setting, you can restrict the Anyone links so that they must expire within a specific number of days, or so that they can give only View permission. File requests requires that OneDrive be set to Anyone and edit permissions for Anyone links be enabled. OneDrive settings other than Anyone disable file requests. See Best practices for sharing files and folders with unauthenticated users for more information. |
| New and existing guests | Require people who have received invitations to sign in with their work or school account (if their organization uses Microsoft 365) or a Microsoft account, or to provide a code to verify their identity. Users can share with guests already in your organization's directory, and they can send invitations to people who will be added to the directory if they sign in. For more info about verification codes, see Secure external sharing in SharePoint Invitations to view content can be redeemed only once. After an invitation has been accepted, it can't be shared or used by others to gain access. |
| Existing guests | Allow sharing only with guests who are already in your directory. These guests may exist in your directory because they previously accepted sharing invitations or because they were manually added, such as through Azure B2B collaboration. (To see the guests in your organization, go to the Guests page in the Microsoft 365 admin center). |
| Only people in your organization | Turn off external sharing. |
Note
Sharepoint 365 Tutorial
If you turn off external sharing for your organization and later turn it back on, guests who previously had access regain it. If you know that external sharing was previously turned on and in use for specific sites and you don't want guests to regain access, first turn off external sharing for those specific sites.
If you restrict or turn off external sharing, guests typically lose access within one hour of the change.
More external sharing settings
Limit external sharing by domain
This is useful if you want to limit sharing with particular partners, or help prevent sharing with people at certain organizations. The organization-level setting on this page affects all SharePoint sites and each user's OneDrive. To use this setting, list the domains (maximum of 3000) in the box, using the format domain.com. To list multiple domains, press Enter after adding each domain.
You can also limit external sharing by domain by using the Set-SPOTenant Microsoft PowerShell cmdlet with -SharingDomainRestrictionMode and either -SharingAllowedDomainList or -SharingBlockedDomainList. For info about limiting external sharing by domain at the site level, see Restricted domains sharing.
Allow only users in specific security groups to share externally
For info about this setting, see Manage security groups.
Guests must sign in using the same account to which sharing invitations are sent
By default, guests can receive an invitation at one account but sign in with a different account. After they redeem the invitation, it can't be used with any other account.
Allow guests to share items they don't own
By default, guests must have full control permission to share items externally.
People who use a verification code must reauthenticate after this many days
If people who use a verification code have selected to 'stay signed in' in the browser, they must prove they can still access the account they used to redeem the sharing invitation.
File and folder links
Choose the option you want to show by default when a user gets a link.
Note
This setting specifies the default for your organization, but site owners can choose a different default link type for a site.
Specific people - This option is most restrictive and impedes broad internal sharing. If you allow external sharing, this option lets users share with specific people outside the organization.
Only people in your organization - If links are forwarded, they'll work for anyone in the organization. This option is best if your organization shares broadly internally and rarely shares externally.
Anyone with the link - This option is available only if your external sharing setting is set to 'Anyone.' Forwarded links work internally or externally, but you can't track who has access to shared items or who has accessed shared items. This is best for friction-free sharing if most files and folders in SharePoint and OneDrive aren't sensitive.
Important
If you select 'Anyone with the link,' but the site or OneDrive is set to allow sharing only with guests who sign in or provide a verification code, the default link is 'Only people in your organization.' Users need to change the link type to 'Specific people' to share files and folders in the site or OneDrive externally.
Advanced settings for 'Anyone' links
Link expiration - You can require all 'Anyone' links to expire, and specify the maximum number of days allowed
Link permissions - You can restrict 'Anyone' links so that they can only provide view permission for files or folders.
If you are using file requests, the link permissions must be set for View and edit for files and View, edit, and upload for folders.
Other
Display to owners the names of people who viewed their files
This setting lets you control whether the owner of a shared file can see on the file card the people who only view (and don't edit) the file in OneDrive. The file card appears when users hover over a file name or thumbnail in OneDrive. The info includes the number of views on the file, the number of people who viewed it, and the list of people who viewed it. To learn more about the file card, see See files you shared in OneDrive.
Note
This setting is selected by default. If you clear it, file viewer info is still recorded and available to you to audit as an admin. OneDrive owners can also still see people who have viewed their shared Office files by opening the files from Office.com or from the Office desktop apps.
Let site owners choose to display the names of people who viewed files or pages in SharePoint
This setting lets you specify whether site owners can allow users who have access to a file, page, or news post to see on the file card who has viewed the item.
This setting is turned on by default at the organization level and off at the site level for existing sites. Viewer information is shown only when the setting is on at both the organization and site level. We recommend that site owners turn on this feature only on team sites that don't have sensitive information. Learn how site owners can turn on this feature.
Note
Microsoft Access Sharepoint 365
Historical data is included when this setting is enabled. Likewise, if the setting is turned off and back on at the organization level or site level, the views during the off period are included in the history.
On the classic Sharing page, you can limit external sharing by security group and shorten sharing links or change their default permission.
Need more help?
If you have technical questions about this topic, you may find it helpful to post them on the SharePoint discussion forum. It's a great resource for finding others who have worked with similar issues or who have encountered the same situation.
You can also find help on security and permissions in these YouTube videos from SharePoint community experts.
Sharepoint 365 Login
See also